Before applying for this job, it is important that you read the Applicant Guidance by clicking on this link and the Job Profile attached. These explain the job role and the type of person we’re looking for.
Location: Marischal College, Broad Street, Aberdeen
Duration: Permanent, Full Time
job purpose/about the role
Specific duties include:
•Provide administrative and technical application processing contributing to
the delivery of an effective service.
•Scanning of large and complex plans
•Supporting the Digitalisation of the Deed Store
•Collection and scanning of Deeds, Plans etc from the Deed Store
•Liaise with colleagues, the general public, external contractors and Members of the Council to respond to queries
•Ensure that all records are accurately maintained through the document management and financial recording
•Provide a corporate mail recording process across legal services.
•Provide a first-class reception service for any customer interactions.
•To generally carry out such work as may be allocated by the Team Leader, Solicitors and Paralegals from time to
To adhere to the Council’s commitment to health and safety, equal opportunities and compliance with all relevant
legislation and policies
The post holder needs to hold as a minimum:
The postholder is able to demonstrate:
Relevant advanced administrative experience working within an office or reception
Good written and verbal communication skills and experience of dealing with
customers, including effective handling of conflict.
Experience of collaboration with peers and stakeholders to achieve service
Proven organisational skills and accuracy in data entry, processing and electronic
record keeping and reporting.
Experience of using a variety of systems and programmes and willingness to
embrace new technology and adopt service improvements
Please see Job Profile for further details.
Aberdeen City Council is an equal opportunities employer and we are committed to equality, diversity and inclusion.
We are happy to talk flexible working and offer flexible working for most roles in the organisation meaning that many of our employees enjoy the freedom of choosing a working pattern that suits them as much as it suits the organisation.
We are a Disability Confident Employer. If you consider yourself to have a disability and think you may require a reasonable adjustment to be made for this part of the selection process, or would like further information in relation to reasonable adjustments, please contact AskHR@aberdeencity.gov.uk.
We are a forces-friendly employer, have signed the Armed Forces Covenant and are a silver award recipient in the Defence Employer Recognition Scheme. We have a specific email address for those in the forces, those who have left the forces, as well as their partners / spouses / families: firstname.lastname@example.org. We are able to answer questions about jobs and our application / selection process, as well as about our employee support provisions.
Guaranteed Interview Scheme
We have a number of guaranteed interview schemes available to applicants who meet the minimum criteria for our roles and who:
have a disability
are care-experienced and aged 16-29
are aged 16-24 and live in Aberdeen City or have been to an Aberdeen City Council school and are applying for a Modern Apprenticeship (except Trades apprenticeships)
have done a Foundation Apprenticeship with Aberdeen City Council and are applying for any apprenticeships relevant to the area in which they did their Foundation Apprenticeship
are New Scots aged 16-24 and are applying for any apprenticeships
Further information can be found at https://www.aberdeencity.gov.uk/services/jobs
Proud member of the Disability Confident employer scheme
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.